Entries Guide (2011)

As with the Head of the River Races, there will be no composite crews accepted at Wallingford Regatta other than in Elite categories. All Wallingford events are organised by people actively involved in club rowing and we all have an interest in encouraging the quality and competition within club rowing. Our mission is to hold events which actively strengthen clubs and give them the opportunity to build squads which can compete. We believe that not accepting composite entries in lower categories will encourage club squads to prosper and give them the opportunity to compete against known quantities. We will still welcome composite crews into the Elite category.

Ben Townsend, Regatta Chairman.

 

The following notes are intended to help guide you through the process of submitting entries.

Wallingford Regatta will be staged under the rules of British Rowing, as reproduced in the latest British Rowing Almanack. These are also available on the BR website at www.britishrowing.org.

There are a few changes to the racing format for 2011 so please check this guide before entering crews, notably the withdrawal of events J18 4- and WE8+ due to persistent low entries, and all J14 events. Some women's events have moved divisions to facilitate better doubling up possibilities.

When entering multiple crews into a single event on BROE please name the crews A,B,C etc. The committee cannot be expected to know from a surname which crew is A, B etc. and crew names such as Stevo, Gazza , Fat Boy Four are particularly unhelpful! (These are genuine crew names entered from the last 2 years!). In the event of unclear entries, the Entries Secretary will rename entered crews, and it will be the crew's responsibility to ensure they are racing in the right race.

Event Details

  Morning Division Afternoon Division
Eights Elite, IM1, IM3, J16

WIM2, WNovice

WJ18 		Senior, IM2, Novice

J18A, J18B, J15A,J15B

WSen WIM1, WIM3
Coxless Fours Senior

WElite		 Elite, IM1

WIM1
Coxed Fours Senior, IM2, Novice, J18, J15

WIM1, WIM3, WJ16 		Elite, IM1, IM3, J16

WElite, WIM2, WNovice, WJ18
Quads Elite, J18

WElite, WJ18 		IM1, J16

WIM1, WJ16
Coxed Quads J15

WJ15

Coxless Pairs IM1

WIM1		 Elite

WElite
Double Sculls IM1, J16

WIM1, WJ16		 Elite

WElite
Single Sculls Elite, IM2

WElite, WIM2		 IM1, Novice, J18

WIM1, WNovice, WJ18

 

  • All events raced over 5/6/7 lanes
  • All events subject to a minimum of 6 entries and a maximum of 18/21. Events with fewer than 6 entries may not be staged.
  • No Doubling or Boat Sharing in the same division
  • See notes below for full conditions of entry
  • Please note that we only intend to run those events offered
  • If an event is oversubscribed, the committee reserve the right to run two separate events with a winner in each
  • No composite crews will be accepted other than in Elite categories.

BR Licences

All competitors representing BR clubs must have a valid BR competition licence and you must quote its number with your entry. Please check that your licence starts with the numbers 201105xxxxxx or higher. Licenses starting 201104xxxxxx or lower will have expired by the end of April 2011 and will be invalid. If you need to renew your licence, please do so through the BR in good time. You can renew Online via the BR website here.

Competitors representing clubs affiliated to Scottish Rowing , or to overseas clubs, are exempt from the BR licensing requirements providing they are representing a Club affiliated to Scottish Rowing or an overseas rowing association.

Overseas/Scottish crews must contact the BR in order to submit entries via BROE.

Priority in Accepting Entries

In all previous years at Dorney we have received more entries than we can cope with in a single day. It is just as disappointing for us, as it is for you, to have to turn entries away.

Our limitation is the number of races that we can stage - 11 hours of racing, with races at 5 minutes intervals lets us have 132 races.

If we ran all races as straight finals then we could accommodate nearly 800 entries. In reality not all races will be straight finals and we reckon that we will be able to accept approximately 600 entries.

We are quite systematic about how we decide which entries to accept or reject within an event, as follows. Entries are categorised as:

  • Confirmed - completed via BROE and payment received.
  • Provisional - completed via BROE, but no payment received.

Note that entries are placed on the confirmed list in the order in which the payments are received, and not according to the date of the provisional entry into the BROE system

Hence in order to have the greatest chance of being accepted into the regatta we would recommend you enter early - with immediate payment. Last minute entries are unlikely to get in!!

Entry Fees

  • £106 for all eights,
  • £64 for all fours/quads,
  • £44 for all pairs/doubles and
  • £22 for all singles.

These fees must be received before the close of entries. Once entries close and your entry is accepted you are liable for your entry fee whether you race or not. Note that if the regatta is cancelled you will receive a refund of all entry fees paid.

How to make entries

Entries open on Monday 11th April and close at 9pm on Wednesday 20th April 2011 or whenever our maximum capacity is reached.

Please use BROE - entries will NOT be accepted by any other method.

Payment by cheque only please, payable to ‘Wallingford Regatta’, posted to:

  • Rachael Haycock,
  • 32 Wantage Road,
  • Wallingford,
  • Oxon,
  • OX10 0LP

Questions?

Email entries@wallingford.rowing.org.uk

or

Phone Rachael Haycock on 01491 824372

Entry Confirmation

Entry confirmation will be mailed to the club contact nominated in BROE. If your club would like it mailed to someone else, please notify us.

Doubling-up

We have split events between the two halves to optimise the possibilities of doubling up, but note that if you wish to double up, you may only enter one morning and one afternoon event - this also applies to boat sharing.

When making entries, it is your responsibility to ensure that no oarsman/woman/coxes are doubling up in the same division.

Any crews found to be doubling up in the same division will be scratched and payment forfeited. Please take care when submitting the entries and refer to the entries guide if in doubt.

Notes and Conditions of Entry

  1. WE RESERVE THE RIGHT TO REFUSE ANY ENTRY WITHOUT STATING A REASON.
  2. Wallingford Regatta is held under the BR rules of racing and will conform to the Rowsafe: Guide to Safe Practice in Rowing.
  3. Competitors will provide their own boats, oars and sculls, which must conform to current BR rules especially in respect of heel restraints and bowball security. All boats and equipment are brought to the regatta at the owner's risk. All boats must display their 6 character identification code at all times
  4. The course is 2000 metres, multi lane. A pontoon start is intended unless conditions do not permit this. All races are launch umpired over the whole course. In the event of bad weather 4 boat finals may be considered, with the fastest four crews from the heats progressing.
  5. All events are subject to a minimum of 6 and a maximum of 18/21 entries. Our aim is to allow as many people to race as possible within the confines of the racing day and creating a safe manageable day.
  6. If the regatta is oversubscribed entries may be closed earlier. We will aim to ensure that all lanes in heats are used and may move later entries to a higher status event if space permits.
  7. No substitutions will be permitted after entries close on BROE until race day. Any substitutions made on the day of racing must have their status confirmed with a valid BR card.
  8. For Juniors, please state your crews senior status in case it is necessary to move crews in inadequately subscribed events.
  9. Crews and scullers will be moved to the next higher status if insufficient entries are received. Please state clearly if you do not wish to move.
  10. No doubling up or boat sharing is allowed in events in any one division. We will endeavour to arrange the timetable so as to minimise clashes between divisions, but reserve the right to refuse entries where these impose severe difficulties in the scheduling of races. Doubling up and boat sharing is at your own risk.
  11. Competitors may not enter more than two events.
  12. Clubs may alter the details of their entries at any time up to the close of entries.
  13. Crews that scratch after the close of entries will be liable for payment of their entry fees. In the event of postponement or cancellation of the Regatta a FULL REFUND of entry fees will be made.
  14. Please ensure that you include a contact name, address and telephone number so that we can return the draw to you and contact you when entries close if necessary. The draw will also be displayed on this website.
  15. Parking permits and crew numbers will be posted to the address given with the entry. Anyone not receiving these by the Wednesday before the event MUST call Rachael Haycock on 01491 824372 as a matter of urgency.
  16. Please note that this event, in common with all rowing events, may be photographed by amateurs or professionals who sell their photographs. By entering you recognise that you may be photographed in this way.

Special note to coaches of inexperienced crews

We expect to have a full programme of races throughout the day at 5 minute gaps. In the last few years we have experienced severe delays to races involving the most inexperienced crews. These delays have primarily been caused by the inability of the least experienced crews to back down and attach themselves to the start pontoon, or to cope with a cross wind at the start.

We wish to encourage all levels of grass-roots rowing and we all have to compete at our first regatta somewhere, but it spoils the regatta for other competitors including from your own club if the event is delayed by a small number of crews who aren't quite ready to compete. Please ensure that all your entries have sufficient watermanship skills to get themselves attached to the start promptly when called and then to stay straight.

If this is the first regatta your crew has ever attended, it might be wise to practise these skills at your own club before the regatta.

We reserve the right to stop crews who cannot attach to stake boats or would otherwise delay the regatta from racing.